The financial governance and general principles of the Diocese are outlined in Statute 6 The Finance Statute. This includes the mechanism for calculating Assessments. If you have any questions please contact the Registrar-Manager.
REPORTING TO THE DIOCESE
Each year the treasurer must prepare parish accounts including a statement of financial performance and a statement of financial position. Advice on the format of these can be obtained from the Diocesan Office. These reports should be submitted to parishioners at the parish annual general meeting usually held in March or April. They should then be forwarded to the Registrar-Manager.
If a parish has been in overdraft by $2000 (or another amount that may be fixed by Standing Committee from time to time) for three months, the treasurer must advise the Registrar-Manager within seven days of the vestry meeting when this was reported. Subsequent reports will be required until the overdraft returns to below the $2000 threshold.
For more detail please see Statute 15 The Parishes Statute.
The Diocese offers ministry units a multi level Parish Accounting service through Trust Management Ltd in Auckland; their contact details can be found here.
Please find below Parish Accounting forms.
Standing Committee is responsible for insuring all property occupied by a parish (see Standing Resolution VI). The insurance scheme is run on a cooperative basis; by purchasing together at the Diocese level economies of scale can be realised.
The Diocese participates in the Anglican Church of New Zealand’s material damage and business interruption programme operated by the Anglican Insurance Board. The AIB uses economies of scale and levy relief arrangements to ensure that competitive premiums are secured. and processes all claims. It also keeps a claims history of the Diocese Any claims should be made through the Diocesan office to the AIB.
Risk management is vitally important in preventing or minimising accidents and insurance claims, and therefore reducing premiums. Fire, accident, thefts, malicious damage, and so on can all be minimised if careful attention is paid to risk management.
Here is a helpful link to a series of checklists that may help parishes manage risk around their church plant: https://aib.org.nz/all-churches-collective-insurance-bargaining/irm-checklists
SUMMARY OF COVERAGE
The Diocese has comprehensive information available on the current insurance cover should it be required by a parish. The following may be of help.
Buildings are insured for full replacement values although there are some exceptions. In the case of dwellings, these are insured for replacement. This is based on floor area.
Parishes may wish to explore a change from replacement cover to functional cover. In these instances, Standing Committee will require information from the parish in order to make a decision. Details of the information required are available from the Diocesan Office.
The Diocesan cover for contents amounts to over $8,000,000. Each location enjoys full replacement value and averages do not apply. Contents insurance covers such things as pews, carpets, organs, and sound and amplification equipment and so on.
Excesses are important considerations. These include earthquake damage to churches and church halls which is covered by insurance companies while earthquake damage to vicarages and other residential buildings is covered by the EQC up to the first $100,000 for buildings and $20,000 for contents.
Insurance premiums include government levies and Fire Service charges and fees.
Other insurances held by the Diocese include public liability (a copy of this certificate is available here), motor vehicle, marine cargo (includes household goods in transit) as well as general fire protection.